Objective

A challenging position as an administrative assistant at a reputed firm, which will allow me to further utilize my existing skills and enable to acquire new abilities.

Skills

• Typing: 85wpm
• Strong organization and analytical skills.
• Excellent interpersonal skills, office etiquette and phone manners.
• Software: All Windows operating systems, Microsoft Word, WordPerfect and Excel.

Experience

2000-Present
Administrative Assistant
Ozone Pharmaceuticals, Atlanta, GA

• Handled all official company correspondence efficiently
• Upgraded all office filing system
• Typed entire company documents and correspondence
• Created a systematic and reliable computerized customer database
• Responsible for training of new employees who joined the organization.

1994 – 2000
Administrative Assistant
Martitta Chamber of Commerce, Martitta, GA

• Organized the Yearly Marietta Chamber Gala
• Typed all of the company documents
• Responsible for production of company’s fortnightly newsletter
• Answered phones and met with the public to answer their queries.

Education 1995

Hagerstown Business College, Hagerstown, MD
A.A., Business Operations

Experience Summary:

• Possess complete knowledge on the wholesale distribution chain
• Excellent inter-personal communication skills
• Efficiently handled all administrative task assigned and earned appreciation from senior members

Professional Experience:

Administrative Assistant, July 20XX to Present

Bright Plastic Boxes, New Jersey

• Carried out a variety of secretarial tasks
• Managed correspondence from clients, suppliers and other sources
• Helped to speed up work by introducing computer package

Secretary, July 20XX to August 20XX

St. Mary Hospital, New Jersey

• Maintained patient record in database
• Handled various patient forms orders for medical supplies
• Scheduled appointment with doctors and handled phone calls

Data Entry, August 20XX to May 20XX

Hint Shipping Services, New Jersey

• Handled data entry tasks
• Developed fast typing skills and ability to adapt to software packages used to carry out record maintenance tasks

Education

20XX – 20XX Marks’ Junior College, Camden, NJ

• Completed a comprehensive secretarial course

Skills

• Fast Typing
• Knowledge in using word and excel. Able to quickly learn new software packages

References

Furnished upon request

Objective

A challenging position as an administrative assistant at a reputed firm, which will allow me to further utilize my existing skills and enable to acquire new abilities.

Skills

• Typing: 85wpm
• Strong organization and analytical skills.
• Excellent interpersonal skills, office etiquette and phone manners.
• Software: All Windows operating systems, Microsoft Word, WordPerfect and Excel.

Experience

2000-Present
Administrative Assistant
Ozone Pharmaceuticals, Atlanta, GA

• Handled all official company correspondence efficiently
• Upgraded all office filing system
• Typed entire company documents and correspondence
• Created a systematic and reliable computerized customer database
• Responsible for training of new employees who joined the organization.

1994 – 2000
Administrative Assistant
Martitta Chamber of Commerce, Martitta, GA

• Organized the Yearly Marietta Chamber Gala
• Typed all of the company documents
• Responsible for production of company’s fortnightly newsletter
• Answered phones and met with the public to answer their queries.

Education 1995

Hagerstown Business College, Hagerstown, MD
A.A., Business Operations

Career Profile

Administrative Assistant with strong interpersonal and organizational skills with a keen ability to multitask a variety of challenges and responsibilities.

Skills and Proficiencies

• MS Word
• MS Excel
• Planning and Scheduling
• Written Communication
• Customer Service
• Interdepartmental Coordination
• Internet Research
• Telephone Reception
• Transcription
• Purchasing
• 60 wpm Typing Speed

Duties and Accomplishments

• Handles calls and promptly forwards them to appropriate person among 85 employees.
• Responsible for scheduling meetings for all employees; escorts visitors to staff members’ offices, along with provides hospitality service arrangements as requested by staff.
• Compose and distribute inter-departmental memorandums (e-mail, documentary and voice) ensuring timely delivery and receipt of important information while at the time maintaining confidentiality.
• Prepares and assembles media kits for marketing and public relations departments.
• Responsible for making domestic and international travel arrangements for senior-level executives via the Internet, which resulted on a net saving of $175 – $250 per round-trip airfare ticket.
• Established and maintains electronic records management system for all incoming and outgoing correspondence.
• Dispatched four messengers on bank runs on assignments as requested by management, coordinating trips to ensure the multiple stops were made each time. This saved the company approximately $29.50 per messenger per day excess travel expenses.
• Organize, sort and assign mail distribution for all the employees.

Employment History

1. Administrative Assistant

ABC Law Firm Miami, FLA 2002-2004

2. Secretary/Receptionist

San Diego, CA 1998-2002

Education

Associate Degree in Liberal Arts, 1998 University of Texas at San Antonio, TX

Experience Summary:

• Handled various work processes with efficiency
• Introduce new work process methods to increase work productivity and received appreciation for improved results

Professional Experience:

Personnel Assistant, July 20XX to Present

Harper Printing Services, Illinois

• Handled client printing request forms and their filing
• Managed archive storage tasks
• Managed request for staff for equipment needs
• Designed forms to expedite certain work tasks and improved work productivity

Personal Assistant, July 20XX to August 20XX

Jasper Fabrication Works, Illinois

• Maintained file and carried out data entry for important tasks
• Maintained various files and customer request forms

Education

20XX to August 20XX Pristine College, Illinois

• Completed Secretarial Course

Skills

• Fast typing
• Knowledge of Word and Excel. Able to adapt to new software practices
• Possess knowledge of excellent record maintenance and filing techniques

References

Furnished upon request

Experience Summary:

• Possess Good Communication skills and well-adjusted to work tasks in a hospital environment
• Efficiently handled several work tasks responsibilities and earned appreciation from senior members

Professional Experience:

Administration Assistant, July 20XX to Present

St. Mary’s Hospital, NJ

• Prepared reports related to various hospital activities and patient related tasks
• Handled patient activities such as patient registration, queries an billing
• Scheduled patient appointment with doctors
• Introduced an efficient software system to handle patient registration tasks in an improved manner.

Claim Processing Assistant, July 20XX to August 20XX

St. Vincent Hospital, NJ

• Handled various activities relate to claims processing
• Carried out tasks related to maintenance and updating of clams files

Education

20XX to 20XX Marks’ Junior College, Camden, NJ

• Completed a comprehensive secretarial course

Skills

• Fast Typing
• Knowledge in using word and excel. Able to quickly learn new software packages

References

Furnished upon request

Experience Summary

• Efficiently handled various clients-related tasks
• Possess knowledge on the working of the financial and investment environment

Professional Experience:

Administrative Assistant, July 20XX to Present

Complete Investment, New Jersey

• Managed client application process and recorded client details into database
• Introduced new computer software to making information recording and retrieval quick and efficient.
• Supervised maintenance of office equipment

Administrative Assistant, July 20XX to August 20XX

New Genesis Mutual Fund, New Jersey

• Handled client enquiries in mutual fund investments
• Managed client applications and recorded client details using software
• Scheduled client appoint with company agent for mutual fund investment

Tele Marketing Sales Representative, July 20XX to August 20XX

Siba Jelwelry, New Jersey

• Carried out sales call to prospect informing them about new offers
• Maintained daily call records
• Maintained record on sales for each month
• Acquired knowledge on all product offers and developed ability to understand customer needs

Education

20XX – 20XX Marks’ Junior College, Camden, NJ

• Completed a comprehensive secretarial course

Skills

• Fast Typing
• Knowledge in using word and excel. Able to quickly learn new software packages

References

Furnished upon request

Experience Summary:

• Carried out key administrative responsibilities related to student management with efficiency
• Introduced new work process that improved work productivity and efficiency

Professional Experience:

Administrative Assistant, July 20XX to Present

ABC Management Institute

• Handled the task of assigning students to academic counselors
• Handled student’s issues related to their studies, exams and social behavior with teachers and fellow students.
• Prepared reports on important sectors of the institute’s activities

Administrative Secretary, July 20XX to August 20XX

All Language Institute

• Handled tasks related to student registrations
• Performed assignment of student to different language section
• Handled various ledgers related to student activities
• Coordinated with professor on conduction of exams, seminars and meetings

Education

20XX – 20XX Marks’ Junior College, Camden, NJ

• Completed a comprehensive secretarial course

Skills

• Fast Typing
• Knowledge in using word and excel. Able to quickly learn new software packages

References

Furnished upon request

Your credentials should be indicated briefly and precisely. Indicate your education skills, experience, achievements and goals in a way to create impression in the mind of your employer. The resume should have an easy flow and should take the reader in an ordered natural fashion till the end.

As you are applying for the post of an administrative assistant, you can mention about extra skills like your typing speed, analytical and organizational skills and your phone mannerisms. Your interpersonal skills, communication abilities and office etiquette are some other skills an employer will be looking for when interviewing a candidate for the post of an administrative assistant.

In the modern world that depends too much on computers, an employer will look for software handling abilities and computer proficiency. Mentions about your experience in working with various operating systems, Microsoft word, excel, etc, qualify as additional skills any employer will be impressed with.

Highlight your experience working with various firms and your education details. This information could be detailed with focus on special trainings you have undergone as well as various responsibilities you have successfully undertaken. If you have got any special recognition or awards for your work, mention it as a special note on your resume. Periodical reviews of your performance, letters of referrals and appreciation all will give a better impression in the minds of the employer as he goes through your resume from top to bottom.

Qualification certificates and special skills obtained will add power and strength to your resume. Most importantly, you should know how to give priority to various factors when building a resume for the post of an administrative assistant.

As you write an administration resume, you can divide your focus into various areas like skills, areas of expertise, certifications and achievements. As the positions differ, your administration resume should also differ. For an administrative job, any organization will look for a candidate with some basic abilities like office management, recruiting abilities, handling complaints etc.
So, when you prepare an administration resume, you should make it adaptable to the specific position but at the same time, you should highlight your skill in taking up the above said responsibilities because any employer will look for these skills in you.

A rough presentation of yourself will not help you in applying for an administrative job. Never exaggerate your skills because, when it comes to a one to one interview, you will fail to impress.
Making an administrative resume attractive through designs will only help you irritate your employer. Instead, make it more readable and attractive by linking your skills and previous job histories in a suitable manner. Using some pertinent keywords such as edit, manage, support etc will make your resume colorful.

If you have previous experience in taking over responsibilities like welcoming visitors, maintaining files and supervising data entry operations, include them in an attractive manner because these are some highly important qualifications for an administrator that any employer will look for.

Concise and neat administration resumes will help you present yourself before your employer. With this resume, you will be able to showcase effectively in front of your employer. Make sure that you present true information and relevant data so that your employer need not have to go for further enquiry before finalizing you.